AGM July 31, 2022
Agate Bay Resort
Annual General Meeting
Minutes
- Introduction and opening remarks :
Meeting start: 10:05am
Harriet opening comments and welcome to AGM 2022.
Darrin Berglund ‘s absence excused.
- Adoption of minutes from the 2021 AGM:
Harriet proposed acceptance of Minutes 2021
Katja Second the approval of 2021 Mintues
- Business arising from the 2021 AGM minutes
None
- Approval of 2022 Agenda:
Evie Second the agenda
- Harriet explained the cost of special projects is not going to be an on-going occurrence – if more is needed, we will need it to balance the shortfall but that will not be until next year if at all.
Recap of P&L
Everyone is up to date for Fees and Property Tax.
Special Projects are paid up by everyone but 5 parties, one of which has submitted a payment plan which has been approved by the Board of Directors. Please pay now if owing – or propose written payment plan. If any outstanding by 15 Sept we will look at late payment penalties.
Cassius will be invoiced for their share in the Dock expenditures, they have been informed and once we know how much their shares come to.
- Foreshore lease has been renewed for 6 years from 2018 – expiry Jan 2024.
Dock issues discussed in detail by Harriet, issues explained with Ministries. See updates.
- Taxes: Refunds available if requested by Sept 15, 2022, otherwise it will be a credit for next year.
Income taxes will be done by KPMG going forward.
Motion of adopting April 30th year end going forward.
Katja second
Carried.
Katja has to balance the last 10 years and create proper Balance Sheets before we can file.
We are hoping CRA will accept filings going back 10 years rather than 30 yrs.
- Sewer: Manifolds decided to put on back burner at this time as it is not a requirement by Ministry but a recommendation by “ClearTech” who is the Sewer advising company we have used.
The other items for sewer project will be done as they are requirements imposed by Ministries
- Water Intake has proven to be okay as is – had diver go down and take a look and everything looks like it is in good shape.
Sand filter installation is proposed to assist with keeping sand out of pumps – a lot cheaper than moving intake.
- Evie’s Security Contract –
Harriet proposed to renew security contract –
Jeff second
Motion moved
- Evie’s and Jerry’s Lawn Mowing contract:
Proposal: increase by $500 due to increase in price of gas, inflation to Total $4000
Second by Jennifer
No objections – motion carried
- Evie drives into Barriere every Monday to deliver water samples for 6 months of the year.
Proposal: compensation of $0.25/km for 24 weeks – payment to Evie of $400 for the year.
Marie Hewson second
No objections – Motion carried
- Projects for the coming year – consideration of adoption of Strata, dock rules and continuation of current issues.
8New business – Forward notice of resolutions to be considered in the future:
- Strata concepts/Management Plan
- Bylaws update
- Election of Directors :
Thanking Pat Gunn for her service.
Nomination: Jill Kalinocka
Introduction of Jill
No other nominations –
Voted in by acclamation
Meeting adjourned 10:49 am
DOCK MEETING:
11:05 am start
Q: Should we still collect the $100/dock slip for this year?
Voted 28 out of 44
Motion carried.
Question from Rick:
If New Wave Dock company comes out to assess overall maintenance – can we request the report and also indication what type of bolts, etc are recommended. YES – absolutely
Pilings:
Motion: Do you want to install Pilings in water at 0.8m depth for 6 boat slips that Ministry is requiring?
No Hands
We need 9 more slips – 6 to replace the ones that Ministry is rejecting in low water and add slips for people who should have slips with their lots but do not.
Harriet Explains why the Ministry is coming down on us with the Section 11 .
If we would have applied for the Section 11 when Dock was replaced these shortfalls of the dock would have been founds and rectified at the design stage of new dock.
Ministries we fall under:
Ministry of Fisheries