AGATE BAY RESORTS LTD
ANNUAL GENERAL MEETING OF AUGUST 1, 2021
This year’s meeting took place at the playground: started at 10:07am. The following
people were in attendance:
Anita Barlow, Scott Barlow, Jeff and Wendy Van Haastregt, Ryan Spencer, John and
Nelda Orton, Bob Kirschner and Evie Smith, Harriet Burge, Bradley Matthews and
Katherine Bugera, Bill and Maria Hewson, Jennifer McKinney, Bonnie Roberts, Dean
and Katja Roberts, Doug and Helen Galuska, Louis and April Dagdick, Paul King, Bob
and Margo Wipf, Peter King, Stephen and Amelia Ringdal, Madeline Galuska, David
and Jane King, Rick and Karen Alexander, Trevor and Angie Douglas, David and Pat
Gunn, Mike and Helen McKellar, Rick and Karen Borys, Harold Hutching and Diane
Arnott, Darrin Berglund, Rob and Joyce Buchanan, Jerry and Sheryl Turko
Introduction and opening remarks made by the President, Jeff van Haastregt. Bob and
Margo Wipf of Lot 3 were welcomed.
The minutes from 2020 AGM were adopted as read, moved and carried.
Business arising from the minutes:
Louis Dagdick ’s proposal for amendments to his site were tabled as there was
incomplete information to move forward. Louis has stated that he has withdrawn his
request. Will be discussed with new board of directors.
Correspondence:
Will be moved to New Business regarding TNRD, water systems, buried wires by foot
bridge.
Directors Reports:
Financial Report: Treasurer Karen Alexander
All 2021 taxes and assessments have been collected. Frank Lapka has paid his taxes
and assessments but not the fine of $1000.00 for late payment of his fees and taxes.
Copies of the 2020-2021 Financial Report were distributed. The Resort is operating on
the 2019 budget due to disruption from Covid 19.
The assessment fee is $350.00 for our fiscal year.
Sewer Project Report: Director at Large Trevor Douglas
Trevor suggested that the Resort would need more money in the fall to continue with the
sewer upgrades. Ryan Pallard has taken charge of overseeing the sewer project with
the Ministry of Environment. Trevor suggested that all the sewer tanks for the cabins be
installed either this fall or early next spring. Trevor stated that the project is @ 25%
completed. Each cabin is to have one tank and two RV lots will be sharing a tank.
Motion was made for a progress report from the sewer project engineers and an
accounting of monies spent from MacCaskills . Shareholders are also requesting that a
plan be formulated and distributed to the shareholders.
Sewer pumps seem to be working well. The tanks are being vacuumed quarterly.
Water system report: Evie Smith
Water line under the walking bridge froze this past winter. The heat tape was not turned
on. MacCaskill repaired the broken line.
A water pump in the pump house seized in June. Pump was replaced by MacCaskills.
New pump malfunctioned after two weeks. It was subsequently repaired.
It was agreed to supply two fire extinguishers to the pump house.
Water sampling is done on a regular basis by Evie.
New Business
- Contract for Security and Maintenance of common areas to continue. Bev Anderson
will no longer be doing security. Evie Smith will take on this position. Evie will also
continue the lawn maintenance. - Harriet spoke to her research on TNRD C-4 zoning regarding Agate Bay Resorts and
will continue her work on this matter. John Orton will work with Harriet. - Discussion on upgrading the water system.
- Power supply to water line across walking bridge needs to be fixed
Motion:
The directors will work to improve communications to shareholders with regular
information updates as seen necessary by directors and committees, as well as
quarterly meetings if required for specific projects. Carried
Bylaw Amendments;
5.5 amendment was defeated in a poll vote.
6.1.1 amendment was defeated in a poll vote.
Motion to destroy ballots. Seconded by Anita Barlow
Election of Officers:
Helen McKellar has decided to step down as director.
Karen Alexander has decided to step down as director.
Jeff van Haastregt has decided to step down as director.
Nominations : John Orton nominated Jennifer McKinney
Trevor Douglas nominated Pat Gunn
Maria Hewson nominated Harriet Burge
Harriet Burge nominated Katja Dean
Results: Jennifer McKinney
Pat Gunn
Harriet Burge
Katja Dean
Darrin Berglund
Jennifer McKinney indicated that she and Travis Van Mol would like to build a cabin on
their M1 RV lot. Jennifer will have an Environmental Assessment done on M1 at their
expense, to see if building on their site is permissible.
Demonstration by Ryan Pallard on how to use water pump for fire suppression.
Instruction on how to use the pump will be written, laminated and attached to pump.
Meeting adjourned at 1:03
Dock Meeting to follow at 1:30