List of Attendee’s
- Harriet Burge
- Jen McKinney
- Darrin Berglund
- Pat Gunn
- Katja Roberts
- Approved Agenda
2. Minutes of last meeting Approved N/A
3. Accounts:
Current bank balances are $47,000 and $3,000 between two RBC accounts
Agreed, that Pat will input into her software program, the account for the last 2 financial years from Karen Alexander’s spreadsheets
4. Insurance
Resort renewal has been agreed. Insurance agent has been to resort to review on site and has included the third electrical housing by the Hewsons. Coverage limits have been increased to reflect build costs to bridge and pump house and by natural inflation.
Post meeting note: Premium roughly $800 higher than last year due to increased coverage from $5.4K to $6.2K
5. Dock Boom:
Jen and Travis marked up the 6 chains to the anchors on the book
Another work party for the boom to be scheduled:
Replace boom sections from marina entrance towards public launch
No plan at the moment to use yellow sections along ede of boom nearest public launch- though best available logs will replace existing where needed.
Cost around $5K so far. Log are chains by mill. Happy for us to take what we find on the lake.
6. Bridge heat/lights
- Planned for 24 September 2021.
- Jerry Turko lending his trencher
- Jeff is lending his cabin to his son, Brad and his friend Trevor who is electrician and they will help Evie dig cables in from pump house to bridge.
- Trevor will connect up electrics.
- Spencer Pallard assisting.
Costs estimated to be materials only – around $300-400. Labour all donated
Post meeting note: – work completed 24 September 2021. Many thanks to all those involved.
7. Pump House
Katja met with Evie and Nate who looks after similar system in Sun Peaks. No cost to his visit.
- Nate concluded system set up well and like that in Sun Peaks resort.
- As resort grows and weather systems change, possible suggestions:
- Replace a pump with larger to assist existing.
- Upgrade would be needed to increase from 1” to 2” pipework,
- Add a new UV filter
- Darrin asked about a sand filter. Nate felt not necessary, but you could clear out the intake with the use of a diver.
We could hive off the irrigation to a separate pump – but would need new generator and housing for it. Is the benefit worth the expenseGeneral advice:
Filters need to be changed frequently.
Evie to be asked to keep a log of actions taken in the pump house.
Chlorine could be changed to an on-demand basis.
Agreed Katja would try to get some ballpark costs to these.
Post meeting notes: Evie confirmed there is a log in pump hour and all actions are completed.
Evie’s thought after that meeting was whether we move the intake from the corner of the dock nearest the creek (massive sand movement) to the corner of the dock boom nearest public launch which is on rock and furthest from sand movement. Harriet to speak to Katja (refer to Nate?) and re costings
8. Sewer Project
Aim of the project: twofold:
General system not coping as resort develops
Ministry of Environment compliance Requirements
System efficiency:
- Cleartech Consulting advised reducing the load on the general system by installing separate septic tanks for cabins. This works by leaving sludge in separate tanks and only passing water into general system. 8 out of 11 of these tanks have been installed.
- The three left to install are Harriet, Burk and Brad. Burk does not want one. Harriet is costing hers and Brads.
- Proposal is to see if general system can cope with 2 extra tanks installed.
- If not, then an extra tank will need to be installed in trailer section. Issue is tank sites cannot be driven over and trailer lots are smaller. Volunteers would be sought for location of extra tank if needed.
Ministry of Environment compliance:
- Cleartech Consulting recommended:
- Installation of 3 monitoring wells – 2 quotes obtained and Ryan Pallard’s firm, Metro testing was most competitive. Wells installed in 2020 at a cost of $12.5k.
- Metrotesting carries out quarterly testing of system and annual reporting. Cost of $3k pa.
Outstanding compliance issues:
- 4 observation ports required for each drainage field. 8 in total. McCaskell to quote.
- Drainage fields cannot have animals grazing or heavy machinery cutting. Need to speak to Andersons to agree fencing. Quote needed for post and wire fence around drainage field.
- Flow rate meter needed to comply with monthly summer reporting requirements. Harriet waiting for quote from McCaskell’s.
- Pressure manifold needed to even up flow into each drainage field. Est cost $12k incl design.
Harriet to report once quotes in from McCaskell and we know budget from bank balance to seek approval from shareholders to complete this project.